Office Manager (all genders)

🚀 Challenge the Impossible​ ​

About Beyond Gravity

Headquartered in Zurich, Switzerland, Beyond Gravity is not your typical space company. We're a unique blend of agility, speed, and innovation, fusing a start-up mindset with decades of industry expertise and a track record of 100% mission success. Our dynamic team of over 1800 professionals, spread across 14 locations in seven countries, is dedicated to pushing the boundaries of what is technically feasible. We're not just building crucial products for the satellites and launchers industry, we’re helping to improve life on earth.

Your crew

You‘ll join a dynamic team , where your role will involve ensuring smooth logistics, efficient production, and timely delivery of our top-notch products. 
We are currently in an exciting transformation where we are growing a Tech Hub in Portugal. Together, we are a diverse team with different backgrounds and personalities, 
but we are all connected.

Your Mission
The Office Manager ensures the smooth and efficient day-to-day operation of the BG Portugal office, providing administrative, logistical, and operational support. This role manages facility operations, supports senior management through executive assistance,  oversees health and safety compliance and contributes to event coordination and local initiatives.

•    Leads office management activities, including facilities management, vendor coordination, and ensuring an optimal workplace environment. Oversees facility management, including maintenance, utilities, and office layout optimization.
•    Acts as an executive assistant (approximately 10% of the time) by managing scheduling, travel arrangements, and other administrative tasks for senior management.
•    Manages health and safety compliance for the office, including developing and implementing health and safety plans, coordinating with external providers, and organizing audits and procedures.
•    Coordinates with IT and HR teams for employee onboarding/offboarding, ensuring tools and resources are ready and available (e.g. employee badges, merchandising, etc.) 
•    Organizes local events, including team-building activities, workshops, and external partner visits, to foster engagement and promote collaboration.
•    Develops and enforces office policies and procedures, ensuring compliance with local regulations and company standards
•    Monitors office budgets, tracks expenses, and manages procurement processes in line with company policies.
•    Supports employee experience initiatives by maintaining a positive and well-functioning office environment.
•    Acts as a liaison with other Beyond Gravity locations to facilitate smooth collaboration and communication. 

Your Story
•    Proven experience (4+ years) in office management, executive assistant, administrative roles, or similar responsibilities.
•    Knowledge of health and safety regulations and experience implementing workplace compliance plans.
•    Strong organizational and multitasking skills, with a proactive, solution-oriented approach.
•    Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software/tools.
•    Strong written and verbal communication skills in English.
•    Ability to handle confidential information with discretion and professionalism.
•    Experience with event planning or coordination.
•    Familiarity with facility management processes and practices.
•    Fluency in additional languages, such as German,.
•    Bachelor’s degree in Business Administration, Management, or a related field.
•    Proactive and Detail-Oriented: Anticipates office needs and ensures tasks are completed accurately and efficiently.
•    Adaptable and Resilient: Handles changing priorities and environments with ease and professionalism.
•    Collaborative and Team-Oriented: Builds strong relationships across teams, fostering a supportive and productive work culture.
•    Effective Communicator: Ensures clear and concise communication with all levels of the organization.
•    Empathetic and Approachable: Acts as a trusted resource for health and safety concerns and employee well-being.

Why Beyond Gravity?

You will be a part of an engaged team with the ambition to innovate space!
You will work in a growing high-tech company with career opportunities within the location or internationally.
In Lisbon we have a down-to-earth culture, experienced and competent employees and a versatile management team.
We offer a hybrid work situation and flexible hours to match your rhythm.
We have moved to our brand-new office.
We have a canteen, free parking spots in our garage and great access to our office either by car or public transports.
We have a competitive salary, meal allowance, health insurance and much more

🌌Are you ready for lift-off?​

Our core values - Passionate, Together, and Curious - transform challenges into opportunities. Embark on a journey to transcend the ordinary with us. Propel your career to new heights by applying before 03/02/2025. We‘re actively reviewing candidates and will promptly select the ideal fit for our team.​

For questions regarding the position, please contact: ​Mário Vidal |  | Mario.Vidal@beyondgravity.com 
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For questions regarding the recruitment process, please contact: ​Mari Vargas |  | mari.vargas@beyondgravity.com 

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Beyond Gravity is proud to be an Equal Opportunity Employer. We welcome and encourage applications from all qualified individuals, regardless of race, color, religion, sex, gender, national origin, disability, protected veteran status, or any other legally protected categories.​

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Applications by e-mail cannot be considered. We do not accept dossiers from recruitment agencies for this position.